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PRIVACY NOTICE

POSITIONING A Symposium on Curatorial Thinking in the Nordic-Baltic Region & Beyond

This privacy notice concerns the personal data of participants in the POSITIONING A Symposium on Curatorial Thinking in the Nordic-Baltic Region & Beyond, organised by Publics in collaboration with Amos Rex and Kiasma. In this notice, we explain how and for what purposes your personal data is processed when you register for the event.

Data Controllers

Name: Amos Rex AB / Amos Rex
Business ID: 2137480–2
Mannerheimintie 22–24, 00100 Helsinki, Finland

Name: PUBLICS
Business ID: 2543913-2
Sturenkatu 37–41 4b, 00550 Helsinki, Finland

Name of the Register

Publics: POSITIONING A Symposium on Curatorial Thinking in the Nordic-Baltic Region & Beyond

Contact Person for Register-Related Matters

Sales Manager Anna Iso-Ahola
Email: anna.iso-ahola@amosrex.fi
Address: Mannerheimintie 22–24, 00100 Helsinki, Finland

Purpose and Legal Basis for Processing Personal Data

The collected personal data is used to communicate about the POSITIONING A Symposium on Curatorial Thinking in the Nordic-Baltic Region & Beyond via email.

The legal basis for processing is the data subject’s voluntary, specific, informed, and unambiguous consent. The data subject has the right to withdraw their consent and unsubscribe from emails at any time.

Source of the Data

Amos Rex and Publics collect personal data directly from the data subject for the purpose of sending information related to the symposium.

Personal Data Processed

We collect the following information from each registrant:

Email address

First and last name

Register Protection and Security Measures

Amos Rex and Publics are committed to implementing adequate security measures to protect personal data in all operations.

Access to the register is restricted within the organisation to viewing or updating data only to the extent required by job responsibilities.

Access to the register requires a user ID. The main administrator assigns access rights to users. Logging into the system requires a password, and use of the system occurs via an encrypted SSL connection.

Recipients of Personal Data

Recipients of personal data include third parties—i.e., data controllers and data processors—to whom personal data from the register is transferred or disclosed.

Amos Rex and Publics use data processors for handling personal data. The information is collected in a system provided by the service provider WordPress. A data processing agreement, as required by the GDPR, has been concluded between Amos Rex and WordPress.

Transfer of Personal Data Outside the EU/EEA

Personal data may be transferred outside the EU/EEA when required for the provision of the service. Such transfers always follow the European Commission’s standard contractual clauses.

Data Retention and Deletion

Amos Rex will retain personal data until 31 October 2025. However, the data subject may cancel their subscription at any time, after which their personal data will be deleted.

Deletion is carried out by technical means, and backup copies are also erased after a set period.

Automated Decision-Making and Profiling

Amos Rex does not use personal data for automated decision-making or profiling.

Rights of the Data Subject

Data subjects have the right to access their stored personal data, request correction of any incorrect or incomplete data, and request deletion of their data unless there is a legal basis for its retention. The data subject also has the right to request restriction of processing, to object to processing, and to request data portability.

The data controller may request verification of the data subject’s identity if necessary. The data controller will respond within the timeframe stipulated by data protection legislation (typically within one month).

Requests for access or correction must be submitted to the contact person responsible for register matters.

Right to Lodge a Complaint

Data subjects have the right to lodge a complaint with a supervisory authority if they believe their personal data has been processed unlawfully. In Finland, the supervisory authority is the Office of the Data Protection Ombudsman.

This privacy notice was last updated on 30 June 2025.